Capture Emails from Members

GroupHunter automatically extracts email addresses from Facebook Group membership question answers. Here's how to maximise your email capture rate.

How Email Capture Works

When a member answers your group's membership questions, GroupHunter's extension reads those answers and uses pattern matching to find and extract any email addresses. This happens automatically when members are synced — no extra setup needed beyond enabling a group.

Captured emails appear in:

• The member's record in the All Members page
• Your connected Google Sheet (per group)
• Webhook payloads (if you've set up webhooks)

Step 1: Optimise Your Membership Questions

The biggest factor in email capture rate is whether you ask for emails directly. Go to your Facebook Group settings and update your membership questions:

High capture rate questions:

• "What's your email address?" (direct, highest capture rate)
• "How can we contact you? (email preferred)"
• "Drop your best email below and we'll send you our free [resource]"

Lower capture rate questions:

• "Tell us about yourself" (members may include email but often don't)
• "How did you find us?" (rarely includes email)

Tip — Facebook allows up to 3 membership questions. Use at least one specifically asking for an email address.

Step 2: Enable Email Requirement in GroupHunter

In your group's Per-Group Settings (Autoapprove tab), enable:

• Require email in answers — only auto-approve members who provided an email
• Decline if no email — automatically decline members who didn't provide an email

This filters your member list to only people who gave contact details, making your lead list cleaner.

Step 3: Set Up Google Sheets Export

Connect a Google Sheet to the group to automatically capture all emails in a spreadsheet:

1. Open group Settings → Setup tab
2. Paste your Google Sheet URL (Editor permission required)
3. Click Verify and Save

Now every approved member's email is written to the sheet automatically.

See Google Sheets Export for detailed setup.

Viewing Captured Emails

On the All Members page:

• The email column shows the captured address (or blank if none)
• Use the search box to search by email address
• Filter by "has email" to see only members with captured emails

Email Capture Rate

Your email capture rate = (members with emails ÷ total approved members) × 100

View this in Analytics on the per-group breakdown table. A good capture rate is 60%+. If you're below this:

• Review your membership questions (are you explicitly asking for email?)
• Consider enabling "Require email" in Autoapprove settings

Using Captured Emails

Captured emails can be used to:

• Build an email marketing list (export from Google Sheets → import to Mailchimp, ConvertKit, etc.)
• Reach out to high-score leads personally
• Add to a CRM via webhook + Zapier

Info — GroupHunter captures emails for your use. Always comply with GDPR, CAN-SPAM, and your country's data protection laws when marketing to captured leads.