Dashboard Overview

The GroupHunter dashboard is your command center for managing Facebook Groups, viewing leads, configuring automation, and analyzing performance. This guide will walk you through every section.

Dashboard Layout

The dashboard uses a clean, card-based layout with three main areas:

1. Top Header — Logo, search, notifications, user menu
2. Left Sidebar — Main navigation (always visible)
3. Main Content Area — Current page content

Top Header

Logo

Click the GroupHunter logo to return to the main dashboard from anywhere.

Search

Quick search across members, groups, and settings (press Cmd/Ctrl + K).

Notifications

Bell icon shows alerts for:

• New pending members
• Automation rule triggers
• System updates
• Trial expiration reminders

User Menu

Click your profile picture to access:

• Account settings
• Billing
• Log out

Left Sidebar Navigation

The sidebar is organized into logical sections:

Overview Section

Dashboard (Home)

• Key stats and metrics
• Recent activity feed
• Setup checklist (for new users)
• Quick actions

Members Section

All Members

• Complete list of captured members
• Search and filter by Group, name, email, status
• Bulk actions (export, approve, decline)

Pending

• Members waiting for approval
• Lead scores displayed
• One-click approve/decline
• Bulk processing

Leads

• High-value members (sorted by lead score)
• Email and phone capture status
• Export to CSV

Automation Section

Rules

• Create and manage automation rules
• Auto-approve, auto-decline, flag for review
• Rule priority ordering
• Stats (times triggered)

Messages

• Welcome message templates
• Decline message templates
• Variables and personalization
• Message preview

Additional Sections

Groups

• All imported Groups
• Enable/disable Groups
• Sync status
• Per-Group settings

Integrations

• Google Sheets
• Webhooks (Zapier, Make, n8n)
• Email tools (Mailchimp, ConvertKit)
• CRM integrations

Analytics

• Dashboard stats
• Approval rates
• Email capture trends
• Per-Group performance

Activity

• Complete log of all actions
• Member approvals/declines
• Rule triggers
• System events

Settings

• User profile
• Password change
• Notification preferences
• API access

Billing

• Current plan
• Payment method
• Usage stats
• Upgrade/downgrade

Main Dashboard (Home Page)

When you first log in, you see the main dashboard with:

Stats Overview

Four key metrics at the top:

Total Members	Pending	Approved Today	Emails Captured
2,453	127	34	19

Setup Checklist (New Users)

For first-time users, a checklist guides you through:

• ✅ Install Chrome extension
• ✅ Connect Facebook
• ✅ Import Groups
• ⬜ Create first automation rule
• ⬜ Set up welcome message
• ⬜ Connect integration

Click each item to complete setup steps.

Recent Activity

Real-time feed showing:

• New member requests
• Approvals and declines
• Rule triggers
• System alerts

Example:

🟢 John Doe approved (Marketing Masters) — 2 min ago
📧 Email captured: john@email.com — 2 min ago
⚡ Rule "Auto-approve with email" triggered — 5 min ago

Quick Actions

Buttons for common tasks:

• Sync Groups — Refresh Group data from Facebook
• View Pending — Jump to pending members
• Create Rule — Set up automation
• Export Data — Download CSV

Pin the dashboard as your browser home page for easy access!

Members → Pending

The Pending page is where you'll spend most of your time.

Layout

• Top Bar: Search, Group filter, status filter, bulk actions
• Member Cards: Each pending member displayed as a card
• Sidebar (optional): Filters and lead score range

Member Card Details

Each card shows:

Top Section:

• Profile picture
• Name (links to Facebook profile)
• Lead score (0-100) with color indicator
• Group name

Middle Section:

• Membership questions and answers
• Email extracted (if found) 📧
• Phone extracted (if found) 📱
• Join date

Bottom Section:

• Approve button (green)
• Decline button (red)
• Flag for Review button (yellow)
• View Full Profile link

Bulk Actions

Select multiple members (checkboxes) to:

• Approve all selected
• Decline all selected
• Export selected to CSV
• Add to specific email list

Filtering

Filter members by:

• Group: Show only specific Group
• Lead Score: 0-100 range slider
• Has Email: Only members with email
• Has Phone: Only members with phone
• Date Added: Last 24h, 7 days, 30 days, All time

Members → Leads

The Leads view shows members sorted by lead score (highest first).

Columns:

Name	Group	Email	Phone	Score	Status
Jane Smith	Marketing Masters	jane@...	+1234...	95	Approved
John Doe	Fitness Hub	john@...	—	78	Pending

Actions:

• Click name to view profile
• Export leads to CSV
• Send to email marketing tool
• Filter by Group or score range

Automation → Rules

Manage all automation rules here.

Rule List View

Each rule shows:

• Name and description
• Action: Auto-approve, Auto-decline, Flag
• Conditions: Summary of criteria
• Times Triggered: Usage stats
• Status: Enabled/Disabled toggle

Creating a Rule

Click Create Rule to open the rule builder:

1. Name — Give the rule a descriptive name
2. Action — Choose auto-approve, auto-decline, or flag
3. Conditions — Add criteria:
   • Require email
   • Require all questions answered
   • Keyword include/exclude
   • Min answer length
   • Min Facebook age
   • Min mutual friends
4. Apply to Groups — Select specific Groups or "All Groups"
5. Priority — Higher priority rules run first

Learn more about automation rules →

Automation → Messages

Create message templates for welcome and decline messages.

Template List

Each template shows:

• Name
• Type: Welcome or Decline
• Used by: Number of Groups using it
• Last modified

Creating a Template

Click Create Template:

1. Name — Internal name for the template
2. Type — Welcome or Decline
3. Message — Text with variables:
   • [first_name] — Member's first name
   • [name] — Full name
   • [group_name] — Group name
4. Preview — See how it looks with sample data

Example:

Hi [first_name]! 👋

Welcome to [group_name]. We're excited to have you here!

Feel free to introduce yourself and ask questions.

Groups Page

View and manage all imported Groups.

Group List

Group	Members	Pending	Status	Actions
Marketing Masters	12,453	27	Active	Settings, Sync
Fitness Hub	8,201	15	Active	Settings, Sync

Actions per Group:

• Settings — Configure per-Group automation and integrations
• Sync — Refresh Group data from Facebook
• Disable — Pause GroupHunter for this Group
• View Members — See all members from this Group

Integrations Page

Connect external tools and services.

Available Integrations

Google Sheets

• Connect a Sheet to auto-sync approved members
• Columns: Name, Email, Phone, Group, Join Date, Answers

Webhooks

• Trigger custom workflows when members are approved/declined
• Works with Zapier, Make (formerly Integromat), n8n
• Event types: member.approved, member.declined, member.captured

Email Marketing

• Mailchimp: Auto-add to lists
• ConvertKit: Add to sequences
• ActiveCampaign: Sync contacts

CRM

• HubSpot: Create/update contacts
• Custom API integrations

Learn more about integrations →

Analytics Page

View performance metrics and trends.

Overview Stats

• Total Members Captured: All-time count
• Approval Rate: Percentage approved vs declined
• Email Capture Rate: Percentage with email
• Average Lead Score: Across all members

Charts

Members Over Time

• Line graph showing daily member requests
• Filter by Group and date range

Approval Trends

• Approved vs declined over time
• Identify spikes or drops

Top Groups

• Bar chart of most active Groups
• By pending requests or approvals

Per-Group Breakdown

Table showing each Group's:

• Total members
• Pending count
• Approved today/this week
• Declined today/this week
• Email capture rate

Activity Log

Complete history of all actions in your account.

Activity Types

• Member Actions: Approvals, declines
• Rule Triggers: Which rules fired and for whom
• Syncs: Group and member data syncs
• Settings Changes: Rule edits, integration updates
• System Events: Login, logout, errors

Filtering Activity

• By date range
• By action type
• By Group
• By user (if multiple users on account)

Example entries:

Feb 14, 2026 2:34 PM — Approved John Doe (Marketing Masters)
Feb 14, 2026 2:34 PM — Email captured: john@email.com
Feb 14, 2026 2:34 PM — Rule "Auto-approve with email" triggered
Feb 14, 2026 2:30 PM — Synced 12 pending members from Fitness Hub

Settings Page

Manage your account preferences.

Profile

• Name and email
• Profile picture
• Password change

Notifications

• Email notifications toggle
• Which events to be notified about

Preferences

• Timezone
• Date format
• Default Group view

API Access (Advanced)

• API key generation
• Webhook URLs
• Rate limits

Billing Page

Manage subscription and payment.

Current Plan

Shows:

• Plan name (Pro or Pro AI)
• Billing cycle (Monthly or Yearly)
• Next billing date
• Amount

Usage Stats

• Members processed this month
• API calls used
• Storage used

Actions

• Upgrade to Pro AI
• Switch to yearly billing (save ~17%)
• Update payment method
• Cancel subscription
• View invoices

Mobile Responsiveness

The dashboard works on mobile devices:

• Sidebar collapses to hamburger menu
• Tables switch to card view
• Touch-friendly buttons
• Optimized for small screens

Keyboard Shortcuts

Speed up navigation with shortcuts:

• Cmd/Ctrl + K — Open search
• Cmd/Ctrl + / — Toggle sidebar
• ↑ ↓ — Navigate members
• A — Approve selected member
• D — Decline selected member

Next Steps

Now that you know the dashboard:

• Set up your first automation rule
• Capture emails from members
• Connect Google Sheets

Need Help?

• FAQ
• Troubleshooting
• Email: support@grouphunter.io