Per-Group Settings

Configure unique automation rules, messaging, and integrations for each Facebook Group you manage. Different Groups can have completely different workflows.

Accessing Group Settings

Go to Groups page
Find the Group you want to configure
Click Settings button
Three tabs appear: Setup, Autoresponder, Autoapprove

Setup Tab

Configure Google Sheets integration for this specific Group.

Google Sheets

Google Sheet URL:

Paste the sharing link to your Sheet
Must have "Anyone with link can edit" permissions
Click Verify to test connection

What syncs: When members are approved in this Group:

New row added to Sheet
Columns: Name, Email, Phone, Profile URL, Join Date, Answers, Lead Score

Multiple Groups: Each Group can sync to its own Sheet, or all Groups to one Sheet.

Use separate Sheets per Group for organized tracking. Use one Sheet for all Groups if you want a master database.

Autoresponder Tab

Configure messaging for this Group.

Welcome Messaging

Enable Welcome Messaging — Toggle on/off

Select Template:

Choose from message templates you created
Different Groups can use different welcome messages
Example: Professional greeting for business Group, casual for hobby Group

Message Timing:

Sent 2-5 seconds after approval
Random delay for safety

Decline Messaging

Enable Decline Messaging — Toggle on/off

Select Template:

Choose decline message template
Explain why they were declined
Offer alternatives or reapply instructions

When to use:

High-value Groups (polite rejection builds brand)
Automated declines (explain the rules)
Optional for obvious spam (no need to message bots)

Auto-Decline Keywords

Enable keyword-based auto-decline:

Enter spam keywords (comma-separated):

buy followers, DM me, check my page, link in bio, 
promote, spam, scam, bot

Members with these keywords in answers are automatically declined.

Test keywords carefully! "Promote" might catch "I want to promote my business" (legitimate) and "Promote my spam" (actual spam).

Autoapprove Tab

Configure automatic approval rules for this Group.

Enable Automatic Approval

Toggle on to activate auto-approval for this Group.

When enabled:

Members matching conditions are approved automatically
Welcome message sent (if configured)
Synced to integrations

When disabled:

All members require manual review
No automation (useful for testing)

Auto-Decline Non-Matching

Enable: Automatically decline members who don't meet criteria

Use with caution:

Only enable if you're confident in your conditions
May reject legitimate members
Better to flag for review initially

Approval Interval

Auto-approve members every X minutes:

5 minutes (most frequent)
15 minutes
30 minutes
60 minutes

Frequency of auto-approval checks. Lower = faster approvals, but more API calls.

Approval Conditions

Configure what qualifies a member for auto-approval:

Group Questions Answered

✓ All membership questions must be answered
❌ No blank answers allowed

Email Required

✓ Email must be extracted from answers
Common requirement for lead capture

Agree to Group Rules

✓ Member checked "I agree to group rules" on Facebook
Filters out spam/bots who ignore rules

Automatically Approve if Responses Match

✓ Answers match expected/pre-defined responses
Example: Gender = "Female" for women-only Group

Facebook Profile Criteria

Joined Facebook At Least

Dropdown: Any / 30 days / 90 days / 180 days / 1 year

Filters out new/fake accounts. Common setting: 90-180 days.

Located/Lives In

Text field: e.g., "New York", "USA", "United Kingdom"

Restrict to specific geographic locations.

Has X Mutual Friends

Number field: Minimum mutual friends with you

Trust signal. Common setting: 3-5 mutual friends.

Has X Friends in Group

Number field: Minimum friends already in the Group

Strong trust signal — member knows existing members.

Has X Groups in Common

Number field: Minimum Groups in common with you

Indicates genuine community member across multiple Groups.

Examples

Example 1: Professional Business Group

Setup:

Google Sheets: Sync to "Business Leads" Sheet

Autoresponder:

Welcome: Professional greeting + resource links
Decline: Polite explanation + invite to reapply
Keywords: "buy followers", "DM me", "promote"

Autoapprove:

✓ All questions answered
✓ Email required
✓ Joined Facebook ≥ 180 days
✓ 3+ mutual friends
Auto-approve every 15 minutes

Result: High-quality, pre-qualified leads approved automatically.

Example 2: Casual Hobby Group

Setup:

Google Sheets: Sync to "Members" Sheet

Autoresponder:

Welcome: Casual, friendly greeting
Decline: Not enabled (manual only)

Autoapprove:

✓ All questions answered
✓ Email NOT required (casual)
✓ Joined Facebook ≥ 30 days (lenient)
Auto-approve every 5 minutes

Result: Fast approvals, minimal friction, still filters bots.

Example 3: High-Value Paid Group

Setup:

Google Sheets: None (privacy)

Autoresponder:

Welcome: Personalized with login instructions
Decline: Detailed explanation + refund info

Autoapprove:

Disabled — All members manually reviewed

Result: Complete control, ensure only paying/qualified members.

Per-Group vs Global Rules

Global Rules

Apply to all Groups (unless overridden)
Set in Automation → Rules
Example: Spam keyword filter across all Groups