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Importing Your Groups

Once the extension is installed and Facebook is connected, the next step is importing your Facebook Groups into GroupHunter. This allows you to manage all your Groups from one central dashboard.

Auto-Import Process

GroupHunter can automatically import all Groups where you have admin or moderator access.

Step 1: Navigate to Groups Page

  1. Open the GroupHunter Dashboard
  2. Click Groups in the left sidebar
  3. You'll see the Groups management page

Step 2: Sync Your Groups

  1. Click the Sync Groups button (top-right)
  2. The extension will:
    • Open Facebook in the background
    • Scan for Groups where you're an admin/moderator
    • Extract Group names, IDs, member counts
    • Send the data to the dashboard
  3. Wait 10-30 seconds for the sync to complete

The first sync may take longer if you admin many Groups. Subsequent syncs are faster.

Step 3: Review Your Groups

After syncing, you'll see a list of all your Groups:

Group NameMembersStatusActions
Marketing Masters12,453ActiveSettings, Sync, Disable
Entrepreneurs Hub8,201ActiveSettings, Sync, Disable
Fitness Community5,892DisabledEnable

Each Group shows:

  • Name — The Facebook Group name
  • Members — Total member count
  • Status — Active (enabled) or Disabled
  • Actions — Quick action buttons

Managing Imported Groups

Enabling/Disabling Groups

You can control which Groups GroupHunter manages:

To disable a Group:

  1. Find the Group in the list
  2. Click Disable
  3. The Group will be paused (no syncing or automation)

To enable a Group:

  1. Find the disabled Group
  2. Click Enable
  3. The Group is now active

Disable Groups you don't actively manage or that have low activity. This keeps your dashboard clean and focuses automation on important Groups.

Refreshing Group Data

To update a specific Group's data:

  1. Click the Sync button next to the Group
  2. The extension will fetch updated member counts and settings
  3. Data refreshes in 5-10 seconds

Auto-refresh: GroupHunter automatically refreshes Group data every 24 hours.

Viewing Group Details

Click on a Group name to see:

  • Total members
  • Pending member requests
  • Members approved today
  • Members declined today
  • Email capture rate
  • Quick link to Facebook Group

Group Settings

Each Group has individual settings for automation and integrations.

Accessing Group Settings

  1. Find the Group in the list
  2. Click Settings button
  3. You'll see three tabs:

Setup Tab:

  • Google Sheets integration URL
  • Sheet verification status

Autoresponder Tab:

  • Welcome message settings
  • Decline message settings
  • Email service integration

Autoapprove Tab:

  • Auto-approval rules
  • Auto-decline rules
  • Approval conditions

Learn more about per-Group settings →

Manual Group Addition

If a Group doesn't appear after syncing, you can add it manually.

Steps for Manual Add

  1. Go to the Groups page
  2. Click Add Group Manually
  3. Enter the Group details:
    • Facebook Group URL (e.g., facebook.com/groups/123456)
    • Group Name (optional, will be auto-detected)
  4. Click Add Group

GroupHunter will verify you're an admin and add the Group.

You must be an Admin or Moderator of the Group. Regular members cannot use GroupHunter features.

Syncing Pending Members

After importing Groups, you'll want to sync pending member requests:

First-Time Sync

  1. Go to Facebook
  2. Open one of your Groups
  3. Navigate to Members → Membership requests
  4. Click Sync to Dashboard in the GroupHunter overlay
  5. Wait for the sync to complete
  6. Check the dashboard under Members → Pending

Ongoing Syncs

You can sync in two ways:

Manual Sync:

  • Visit the Facebook Group page
  • Click "Sync" in the GroupHunter overlay
  • Members appear in dashboard within seconds

Auto-Sync (Pro feature):

  • Enable auto-sync in Group settings
  • GroupHunter checks for new members every 5-15 minutes
  • No manual intervention needed

Multiple Group Management

Viewing All Groups

The Groups page shows all your Groups in one place. Use it to:

  • See which Groups have pending members
  • Compare member counts
  • Quickly access Group settings
  • Enable/disable Groups in bulk

Filtering Members by Group

In the Members → Pending view, you can filter by Group:

  1. Click the Group filter dropdown
  2. Select a specific Group
  3. Only members from that Group are shown

This is helpful when managing dozens of Groups.

Per-Group Automation

Each Group can have different automation rules:

  • Group A: Auto-approve members with email
  • Group B: Auto-approve all members
  • Group C: Flag all for manual review

Set up automation rules →

Troubleshooting

Groups not appearing after sync

Possible causes:

  • You're not an admin/moderator
  • Facebook permissions are restricted
  • Extension not connected

Solution:

  1. Verify you're an admin on Facebook (Group settings → Admin & moderators)
  2. Try syncing again
  3. Check extension status (click icon)
  4. Add the Group manually if needed

Group showing "0 members"

Solution:

  1. Click Sync next to the Group
  2. If still 0, the Group may be private or have restrictions
  3. Check Facebook to confirm the member count

Can't sync pending members

Solution:

  1. Make sure the Group is Enabled in GroupHunter
  2. Go to the Facebook Group page directly
  3. Open the membership requests page
  4. Look for the GroupHunter overlay
  5. Click "Sync to Dashboard"

See Members Not Syncing for detailed troubleshooting.

Best Practices

Organization

  • Name Groups clearly on Facebook (makes dashboard easier to navigate)
  • Disable inactive Groups to reduce clutter
  • Sync regularly to keep data fresh

Security

  • Only import Groups you actively manage
  • Don't add test/dummy Groups
  • Review admin access periodically

Automation

  • Start with 1-2 Groups to test automation
  • Gradually add more as you get comfortable
  • Use per-Group settings for customization

What's Next?

Now that your Groups are imported:

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