Auto-Approve Members

Set up GroupHunter to automatically approve Facebook Group member requests based on criteria you define. Once configured, approvals happen instantly whenever the extension syncs — no manual review needed.

Prerequisites

• GroupHunter account with Chrome extension installed
• At least one Facebook Group synced and enabled in GroupHunter

Step 1: Open Per-Group Settings

1. Go to Groups in the sidebar
2. Find the group you want to configure
3. Make sure the toggle is on (enabled)
4. Click Settings

Step 2: Configure Auto-Approve Criteria

Open the Autoapprove tab. Enable the criteria that match members should meet:

Require email in answers — Approves only members who provided an email address. This is the most common setting and ensures every approved member is a trackable lead.

Require all questions answered — Ensures members didn't skip any membership questions. Reduces low-effort requests.

Keyword matching — Approve members whose answers contain specific keywords. Useful for qualifying leads (e.g. require answers to mention "entrepreneur", "marketer", etc.).

Minimum answer length — Require answers to be at least N characters. Filters out single-word answers.

Tip — Start with just "Require email" and "Require all questions answered" for a good balance of quality and volume.

Step 3: Configure Auto-Decline (Optional)

On the same Autoapprove tab, set up decline criteria for members who clearly don't qualify:

• Decline if no email — automatically declines anyone who didn't provide an email
• Decline for spam keywords — automatically declines if answers contain blocked words
• Decline if answers too short — declines bare-minimum responses

Warning — Decline criteria fire before approve criteria. Be careful not to accidentally decline legitimate members.

Step 4: Set Up a Welcome Message (Optional but Recommended)

Switch to the Autoresponder tab:

1. Toggle Enable welcome message on
2. Write your welcome message — use

   [first_name]

   and

   [group_name]

   as placeholders
3. Save settings

When a member is auto-approved, they'll receive your welcome message via Facebook immediately.

Step 5: Save and Test

Click Save Settings. The group now shows as "Configured" on the Groups page.

To test:

1. Open the Facebook Group's Membership Requests page in Chrome
2. The GroupHunter extension overlay appears
3. Click Sync Pending Members
4. Members matching your criteria will be approved automatically
5. Check Members → All Members in the dashboard to confirm

How It Processes Members

GroupHunter evaluates members in this order:

1. Check decline criteria → decline if matched
2. Check approve criteria → approve if matched
3. If neither → leave as pending for manual review

Members left pending can be approved or declined manually from Members → Pending Requests.

Tips for Good Results

• Review pending members regularly — some members who should qualify may have minor answer issues
• Adjust criteria over time — if too many low-quality members are being approved, tighten the criteria
• Check your Google Sheets — make sure data is flowing correctly for approved members